Accounting Overview

This screen provides financial information about your business.

The top half of the screen (known as the form), shows the details for the account item that is selected in the table that is in the bottom half of the screen. In the middle of the screen is a filter. By right-clicking in the table, you open a context menu where you can do things with your products. You can activate the accounting screen using CTRL+SHIFT+6.

The Form

Special things to note about the top half of the page:

The left side of the screen shows an account summary. The summary contains the following information:
- Balance - Your account balance is all incoming payments (sales as well as additional) minus all outgoing (purchases as well as additional). It does not including outstanding sales orders though.
- Sales Turnover - Total sales. Sales Revenue. The sum of all sales orders.
- Outstanding Sales - This is how much is still owed in unpaid sales orders.
- Profit - The balance plus outstanding sales. The money that you will have made after all expenses, once all sales orders are paid.
- Current Stock Value - If your current stock is valued at the percentage shown in this label, using the current RRP for each item, then its value is as shown. The percentage value can be set in the configuration dialog, from the main menu. Stock value does NOT include stock that is reserved for sales orders, because their value is measured in outstanding sales.
There are four kinds of entry shown in the table on this screen:
Depending upon the selected item in the table, the ID may be a link to that item. It is a link if the item is a sales order or purchase order.
For incoming and outgoing payments the category can be chosen from a list of existing categories, or you are free to type your own new category.
Outgoing payments linked to stock items will show a link to the stock item, if it is still in stock.
The notes shown for sales orders are the event ID, event type and customer name.
The notes shown for purchase orders are supplier name, supplier reference and PO number.

The Filter

In the middle of the screen is a filter. You can type search text there and it will limit what is shown in the table below. Click on the

icon for more information. The number in brackets, in the header cell of the ID column of the table indicates how many rows match the given filter. If the filter is empty, then this number is the total number of items in the table. If the cursor is in the filter, you can use the down arrow to move focus into the table.

The Table

The table in the bottom half of the screen has the following columns:

- - The index of the item, when sorted by date.
ID - The BookStore unique identifier for the item, e.g. the purchase order ID or the payment ID.
Date - The date when the payment was made or taken
Type - One of:
Details - Depending upon the type, these are a summary of the item.
Credit - The amount of money received by you.
Debit - The amount of money spent by you.
Balance - A running total of credit and debit, relevant only when items are sorted by their index (first column).

You can sort rows in the table by clicking on the header cell of the column you wish to sort by, for example to sort by "Type", click on the column header in the table. To reverse sort, click the header again.

Selecting an item in the table shows you its details in the form.

The Context Menu

Right clicking on the table gives you a menu:

Add incoming payment - Opens the Additional Payment Dialog allowing you to enter details of a new incoming payment.
Add outgoing payment - Opens the Additional Payment Dialog allowing you to enter details of a new outgoing payment.
Show sales order / Show purchase order - This menu item is active if you have right clicked on either a sales order item or purchase order item. Clicking on it will activate the relevant screen and show you the order.