Mark Purchase Order as Ordered Dialog

This dialog lets you mark one of your purchase orders as having been ordered with your supplier. The BookStore process will add items to purchase orders when your customers order them with you, and you do not have them in stock. Eventually, you will want to place this order with the supplier, in order to receive these items. You normally do this via fax, a phone call or using their website. Once you have placed the order with them, you will receive an order confirmation from them which contains information that you can put into BookStore. That information is entered into BookStore using this dialog.

Currently, you need to make the order with the supplier yourself. However it is planned that a future version of BookStore will let you do this at the click of a button (which does however depend upon the cooperation of suppliers, to provide an electronic interface to their ordering systems). If your supplier already has such an interface, do please contact maxant, as we will be delighted to add this functionality to BookStore, free of charge.

This dialog is opened from the context menu in the table of the purchasing screen.

The PO is not marked as ordered until you close the dialog by clicking on the OK button.

The supplier reference, the total charged and the total paid are the only mandatory fields.

Supplier Reference (mandatory) - The supplier's reference or order number, as provided by them
Volume - The sales volume, as reported by the supplier upon placing the order
Delivery Charge - The amount paid for delivery, which is also included in the total value
Commission - The amount of commission you have earned on this order. The total value has already taken this into account and theoretically it is the difference between what you have paid for this order and what you will receive as income from the sales orders.
Sales Value - The value used by the supplier to calculate commission
Total Charged (mandatory) - The value that the supplier has charged for the order
Total Paid (mandatory) - The value that you have actually paid for the order, including things such as bank charges and perhaps exchange rates. If this field is empty or you have not typed into it, it will be automatically set based on the Total Charged and current exchange rates (as set in the configuration)
When - The date on which you placed this order with the supplier.